🏫 Complete School ERP — Kenya
School Management System for Kenyan Primary, Secondary & Tertiary Institutions
M-Pesa fee collection, CBC and 8-4-4 exam grading, parent SMS alerts, timetable management, and complete student records — all in one system built for Kenyan schools.
M-Pesa Fee CollectionStudent RecordsExam & ResultsTimetable ManagerParent SMS AlertsCBC & 8-4-4 Support
✓ School system active
Students • Fees • Exams
M-Pesa Fee Collection
CBC & 8-4-4 Support
Parent Portal
KNEC Report Cards
Hostel Management
SMS Alerts
Features
Built for Kenyan Schools — CBC, M-Pesa, and KNEC Ready
Every module schools need — designed for the Kenyan curriculum and payment ecosystem from the ground up.
M-Pesa Fee Collection
Parents pay school fees via M-Pesa Paybill. System posts the payment instantly, sends a receipt SMS, and updates the student's fee balance — no receipt books, no manual reconciliation.
Student Records Management
Complete digital student file — admission details, academic history, medical records, guardian contacts, disciplinary records, and certificates — all searchable.
Exam & Results Management
Enter marks by subject and class. System calculates grades using KNEC grading rubrics, generates report cards, and sends results to parents via the portal or SMS.
CBC & 8-4-4 Support
Supports both CBC assessment rubrics — strands, sub-strands, and performance levels — and the traditional 8-4-4 grading system. Generate standard KNEC-format report cards for both.
Timetable Management
Create and manage class timetables, teacher schedules, and room allocations. The system detects clashes automatically and allows quick adjustments.
Parent Portal & SMS Alerts
Parents receive automatic SMS alerts for fee payments, exam results, attendance, and school announcements. Parent portal for self-service fee checking and result downloads.
Teacher & Staff Management
Staff contracts, qualifications, leave records, and subject assignments. Teacher timetables, performance tracking, and payroll integration all in one place.
Library Management
Catalogue books, manage borrowing and returns, track overdue books, send reminder SMS to borrowers, and manage fines integrated with student accounts.
Hostel & Transport Management
Manage boarding students, room allocation, meal plans, and transport routes. Hostel fees automatically integrate with the main fee billing system.
Who Uses This
Which Institutions Use Our School System?
🏫
Primary Schools
📚
Secondary Schools
🏢
TVETs
🏛
Universities
📖
Pre-Schools
🏗
School Chains
Book a Demo
Get a Free School System Demo
Tell us about your school and we'll walk you through a live demo covering M-Pesa fee collection, CBC report cards, and parent notifications tailored to your institution.
Live M-Pesa fee collection demonstration
CBC and 8-4-4 report card walkthrough
Parent portal and SMS alert demonstration
Data migration from existing school records
Request a Free Demo
We respond within 4 hours on business days.
FAQ
Frequently Asked Questions
Yes. The system fully supports the CBC strand-based assessment with performance level descriptors, and the traditional 8-4-4 numerical grading. Schools transitioning from 8-4-4 to CBC can run both simultaneously during the changeover period.
Yes. Parents pay to the school's M-Pesa Paybill using the student admission number as the account reference. Payment posts to the student's fee account instantly and a receipt SMS is sent to the parent.
Parents receive automatic SMS alerts for fee payments, exam results, attendance, and school announcements. They can also log into the parent portal on any smartphone to view academic records, fee balance, and timetable.
Yes. The system generates KNEC-format report cards for both CBC and 8-4-4. CBC cards include performance levels per learning area. 8-4-4 cards show marks, grades, and position.
Yes. The hostel module manages room allocation, check-in/check-out, meal plans, and transport. Hostel fees are automatically added to the student's main fee account.
Yes. School groups and chains can manage all schools from one central admin account. Each school has its own data and users, with a group-level dashboard for comparison across schools.
The system is mobile-responsive and works on any smartphone browser. Dedicated Android apps for parents and teachers are available as an optional add-on.
All student data is encrypted and access-controlled by user roles. Administrators, teachers, parents, and students each see only the data relevant to them. Regular backups are taken and stored securely off-site.
Modernise Your School Administration
M-Pesa fees. CBC results. Parent portal. All in one system built for Kenyan schools.
Manage Your School Smarter
Fees, grades, attendance, and SMS alerts — built for Kenyan schools.
